Live timer
Start and stop from the web app or the browser extension. The running timer stays visible on every page, and starting a new one stops the old one, so an hour is never counted twice.
Features
Everything Ergosy does
Time tracking, projects, estimates, leave and reports: everything a team that bills by the hour uses every day, without the parts you would never open.
Time tracking
Track time without thinking about it
Manual entries
Forgot to start it? Write the hours afterwards, with a start and end time or just a duration. Correct any entry until it is invoiced.
Long timer guard
A timer that has run too long gets flagged, or stopped automatically at the limit your organisation sets. Overlapping entries can be blocked with one setting.
Hours for someone else
A manager can log and correct hours for a team member, for the colleague who was on site all day or the one who forgot.
Tags
Label entries across projects, filter reports on them, and add them to many entries at once. A tag can be for everyone or for managers only.
Browser extension
The timer on the browser icon in Chrome and Firefox, with a start button inside Google Meet and on GitHub issues, the description already filled in.
Projects
Projects that hold the work and the hours
Clients and projects
Group projects under a client, give each one a colour and a status from lead to completed, set it billable or not, and decide who can see it.
Project budgets
A budget in hours, in money or both. The project page shows how much of it is used, so you see a project running over before the invoice does.
Tasks
Break a project into tasks, assign them to several people as equals, add a description with a simple editor, and track time straight onto a task.
Recurring tasks
Weekly, monthly, quarterly, every six months or yearly. Define a schedule once for the organisation, attach it to the projects where it applies, pause it when needed.
Your own fields
Add the fields your business uses: a contract number, a deadline, a contact. Text, number, date, choice, link or checkbox, defined once, filled in per project.
Estimates
Quote work before it exists, in a range of hours per line, with the assumptions it rests on. Say yes months later and every line becomes a task, so you never wonder what you promised.
Money
The money behind every hour
Hourly rates
A rate per person, per client or per project, in euros, dollars or pounds. Change a rate and apply it to the hours already written since a date of your choice.
Invoicing status
Mark hours as invoiced with the invoice number. That locks them with a timestamp, so what you billed cannot quietly change afterwards.
Reports
Filter by client, project, person, tag, period, billable and invoiced or not. See hours and revenue side by side, and export to Excel or PDF.
Statistics
Utilisation per person per week and month, the billable share, leave taken and planned, sick days and their longest spell. In charts, for owners and managers.
Billable or not
A project is billable by default or not, and any single entry can go the other way. Reports show billable and non-billable side by side, so internal work never hides in the revenue.
Excel and PDF
Export any report with one click. The PDF is laid out to send to a client, in their language, with the columns you choose; the spreadsheet keeps every row for your bookkeeper.
Team
A team with roles and a rhythm
Capacity
A work schedule per person. Ergosy compares written hours against it and mails whoever is behind, the next morning. Leave and public holidays are already taken off.
Roles and permissions
Administrators, managers and members, each with their own rights. A project can be limited to the people who work on it, and a tag can be hidden from everyone but managers.
Leave and sick days
Request and approve leave, keep a balance per person as an auditable ledger, log sick days with the moment reported and recovered, and give each member the public holiday calendars that apply to them.
Google Chat notifications
Leave requests, sick reports, new projects and stopped timers in a chat space as they happen, plus scheduled overviews such as who is off next week, in the language you pick per channel.
Public holidays
Fill a calendar with the national holidays of the Netherlands, Belgium, Germany or Ukraine in one click, add your own closures, and give each member the calendars that apply. New members get your defaults automatically.
Team overview
Per person this week: hours written, hours expected, billable share and days off. Open a member and see the last eight weeks, their leave balance and their sick reports on one page.
Your data
Your data, in and out
Import from your current tool
Upload a Clockify export, or any CSV or Excel file, match the columns and the people, and the hours are in. Made a mistake? One click undoes the whole import.
Full export
Everything as a zip of spreadsheets: entries, clients, projects, tasks, notes, fields, members and the activity log. At any time, also when your subscription has lapsed.
Activity log
Who created, changed or deleted what, and when. Exportable, so an audit question never turns into a search.
Help inside the app
Ask a question without leaving Ergosy, attach a screenshot, and follow the answer in a conversation. We reply within one working day.
Two languages
English and Dutch throughout, including every email and the PDF report. Each person picks their own, the organisation sets the default.
Installs as an app
Add Ergosy to your desktop or the home screen of your phone straight from the browser. No app store, no update to wait for, always the current version.
Built in
Works across time zones
A colleague in Lisbon and one in Amsterdam each see their hours on their own clock, and a report never shifts by an hour because someone travelled. You set the time zone once for the organisation; anyone who works elsewhere picks their own.
Built in
Always up to date
When a colleague stops a timer, everyone sees it straight away. The numbers on your screen are always the numbers of this moment, without refreshing.
Questions
Frequently asked
Do I need to install anything?
No. Ergosy runs in any modern browser. The extension for Chrome and Firefox is optional and takes one click to add.
Does every plan include every feature?
Solo has everything you need on your own. Team adds what only starts to matter once there are more of you: more than one person, roles, leave and sick days. Enterprise adds agreements, not buttons.
Can I move our existing hours in?
Yes, yourself. Upload a Clockify export or any CSV or Excel file, check the column mapping, decide what happens with unknown clients, projects and people, and confirm. If it went wrong, one click undoes the whole import.
Can we get our data out again?
At any time. Reports go to Excel or PDF, and the whole organisation goes into a zip of spreadsheets: entries, clients, projects, tasks, notes, members and the activity log. Even when your subscription has lapsed.
Start tracking time your team will actually keep up
Set up your first project in under five minutes. No card, no sales call, nothing to install.